Office 365 applications are not just Word, Excel and PowerPoint. Not only that. Office 365 is a collection of applications and services available online. This article is not intended to explain each application in detail, but rather to give you an overview of all the tools / services and show you their possibilities.
Microsoft Office 365 Facts
Work becomes mobile
Your employees all work on different media (PC, tablet, smartphone …) and different environments (Windows, Apple …). Office 365 gives them easy access to their work tools from any device, whether connected or offline.
Work becomes closely linked
Office 365 allows streamlined file sharing, co-publishing and document management, and their social media conversations.
Work becomes more collaborative
Collaboration is the value that Microsoft Office 365 brings. You can work in groups, work on documents at the same time, access data anytime, anywhere, your work tools are available 24 hours a day, and you can access shares.
Some key data
66% of employees use personal devices at work (Microsoft, 2017);
77% of SMEs use the cloud (Microsoft, 2017);
54% of SMEs put safety first;
One in five SMEs are victims of cyber attacks every year.
What is Microsoft Office 365?
Office 365 is a cloud-based subscription service (hosted on an external server) that brings together all the services and tools that are best suited to new ways of working to help you grow your business.
For example, Office 365 allows all users to create and share documents from anywhere and any device (smartphone, tablet, computer), benefiting from professional mailboxes, instant messaging programs, creating presentations, organizing online meetings or creating team websites .. .
With the power of the cloud and multiple applications, Office 365 addresses the needs of mobility, real-time communication / collaboration, productivity, and data security.
What benefits of Microsoft Office 365?
Benefits of Microsoft Office-365
Microsoft’s goal is to provide modern and effective tools to large companies (small businesses, small and medium-sized businesses, large customers …) to enable them to optimize their organization, especially focusing on this. What really matters is cost optimization, customers Loyalty, human resources, R & D …
63% of employees move at least once a week (Source: Microsoft);
No matter where you are (on the go, in the office …), you can access all Microsoft Office 365 applications and your data and tools online or offline.
Security and reliability
In France, 96% of SMEs believe they benefit from the increased security provided by the cloud (Source: Microsoft);
Store all your documents in a cloud in a secure space. You no longer risk losing data and you still control access.
Read: Microsoft: France’s data center is operating!
50% of users use more than 3 different devices in a day (Source: Microsoft);
You can access all your documents at any time from any device (PC, Mac, iPhone, iPad, Android smartphones and tablets, Windows Phone, Windows tablets …).
Variable cost structure
More and more companies want to reduce spending on infrastructure and software (Source: Microsoft)
Office 365 subscriptions can be reported as operating expenses rather than capital expenses. The monthly cost is predictable.
94% are overwhelmed by the amount of information received. It is therefore necessary to know how to handle and share it in a relevant way (Source: Microsoft);
Use real-time communication tools to improve collaboration within your company.
Focus on core business
84% of SMEs said that choosing a cloud service allows them to invest time and money in development and innovation (source: Microsoft);
Always updated office version thanks to a simplified management console for easy user management.
The Office 365 portal brings together all the services available to your business in your Microsoft Office 365 subscription. With the Office 365 portal, you can easily find all the services and tools available.
What are Office 365 tools?
Based on the selected quote, Office 365 includes the most well-known tools such as Word, Excel, Outlook, OneNote, Publisher, OneDrive Enterprise or Access. You probably know most. That’s why we won’t discuss these applications too much in this article. If you choose Office 365, you will always get the latest software version without worrying about automatic updates. Interesting, isn’t it?
4.2- OneDrive for Business
OneDrive for Business (equivalent to Dropbox) is Microsoft’s professional cloud computing service that lets you store files, share files with others in your organization, and access file devices (Android or iOS) from anywhere and be ready to use. You can also share files and data with people outside your company.
Unlike OneDrive, which is free personal storage space, OneDrive Enterprise is perfect for small and medium businesses, ETI, and large customers. Connect to Office 365 and you will benefit from 1TB storage and OneDrive Premium features: Office for PC and Mac, enhanced security, temporary shared links, file restoration, offline folders, network detection (ransomware) attacks and recovery Wait. To explain further, I invite you to read about the benefits of OneDrive for Business.
SharePoint Online is one of the applications available in Office 365. Unlike SharePoint Server deployed on your own server, SharePoint Online is hosted in the cloud. This collaboration tool makes it possible to create team sites, intranets or extranets.
It can also be used as an electronic document management (EDM) tool. SharePoint Online is open to everyone outside the company, encouraging them to collaborate and communicate with customers. For further explanation, I suggest you read the article about the benefits of SharePoint Online.
4.4-Exchange Online and Outlook
Exchange Online is a cloud-based, cloud-based mail server for professionals, and the email client connected to it is Outlook. Unlike Outlook, Exchange Online does not download. Note that it is possible to configure multiple email addresses.
By choosing Outlook, you will have multiple features: professional inbox, powerful calendar solution, task list, contact database, spam protection, email encryption, email archiving, spam protection against online threats and more
4.5- Skype for Business
Unlike the free version (a version everyone knows) that is perfectly suitable for small businesses under 20, Skype Business is ideal for small and medium businesses, ETI, and large customers. This intuitive collaboration tool can greatly encourage interaction among company employees.
Here are some features: online meetings (up to 250 participants) / video conferencing, instant messaging, audio and video calls, desktop and file sharing, remote access … To learn more, I will provide you an invitation to discover Articles on the main collaboration features of Skype for Business.
Microsoft Teams, officially launched in March 2017, is a team messaging tool designed to provide an alternative to Slack. This collaboration platform has been integrated with all Office 365 applications (such as Skype, Word, Excel, OneNote, SharePoint, etc.), which gives it a considerable advantage.
For example, this tool can create private / public discussion threads by team, project, or topic. For each thread, you can share documents, chat, and receive notifications from other applications. All in all, all of the team’s conversations, content and applications are collected in the Microsoft team.